How and why do we collect your data?
When you choose to participate in one of our International webinar events, we collect and process the information you provide using the GoToWebinar platform.
We collect the information we need to allow you to participate in the webinar. We also use your email address to send you joining instructions, event reminders, and useful information about studying at UAL.
We ask you to provide your:
- name
- email address
- current country of residence
- date of birth
- study level of interest
- year of entry.
This information is then transferred into a platform called Integrate and onto our student records system so that we can create a UAL Portal account for you. Through your UAL Portal you will be able to:
- create and manage in-person event and open day bookings
- submit a question
- manage your marketing preferences.
We process your information based on your consent under GDPR Article 6(1)(a) – consent of the data subject. You have the right to withdraw your consent at any time by following the unsubscribe link provided in any emails we send you, in which case we will delete your data. Any email communication that we send will also contain a link so that you can update your communication preferences.
Immediately after your webinar has finished you will be directed to a webpage asking you to volunteer to participate in an anonymous post-webinar survey.
What do we do with your data?
Your information will be stored in the GoToWebinar platform which is provided by our third party supplier LogMeIn, a member of the EU-US Privacy Shield. Information will be stored in the GoToWebinar platform for 24 months after the webinar has passed. If you wish to withdraw your information from them sooner, you’ll need to contact GoToWebinar directly by emailing privacy@logmein.com. After your webinar has passed your information will be transferred to UAL’s secure infrastructure.
Your information will initially be stored in Integrate. Information will be stored in Integrate temporarily while data transfer to UAL’s student records system (called SITS) occurs. When your information reaches our student records system you will be sent an email confirming that we have created a UAL Portal account for you.
If you choose to use your UAL Portal to submit an enquiry or make an in-person event booking, we will keep a record of this for 1 year after the enquiry has been closed or the event has finished.
Your details will not be transferred outside of the EEA without your consent.
You can find out more information about how UAL processes personal data by reading our privacy notice.
Do we share your data?
If you have given your consent, we will share the information you provide with our official representatives in your country, via email.
They will use this information to support you with your enquiry and/or application to UAL. You can find out more about how we work with our official representatives around the world by visiting the relevant your country page on our website. As some of our official representatives are based around the world, your data may be transferred to them outside of the EEA.
Legal basis for sharing: we will share your information with our official representatives based on your consent under GDPR Article 6(1)(a). You have the right to withdraw your consent for data sharing at any time by emailing weareual@arts.ac.uk, in which case we will contact our official representatives and ask them to remove your details from their database.
Marketing consent declaration
How do we market to you?
If you choose to receive marketing communications from us, we will use data you have provided us with so that we can send you information about events you may be interested in, such as Open Days and tours, information about studying at UAL, living in London, fees and funding, and other information to support your application to UAL.
We will store your data and marketing preferences in our student records system (called SITS) and we use an approved email platform to send relevant communications to you.
What do we do with your data?
If you have opted in to receive marketing from us, we will keep your details until you unsubscribe or for two years after your intended year of study (whichever comes first). If you also have an event booking, enquiry or prospectus request, we will keep a record of them of one year, regardless of your marketing preferences.
We process your information based on your consent under GDPR Article 6(1)(a). You have the right to withdraw your consent at any time by emailing weareual@arts.ac.uk, in which case we will delete your data. All non-operational communications will contain a link allowing you to update your communication preferences, and you can also do this through your UAL Portal at any time.